Jul 14, 2024  
2022-2023 Graduate Catalog 
2022-2023 Graduate Catalog [ARCHIVED CATALOG]

Withdrawal from the University and Attendance Policy


University Withdrawal

A student may receive a full refund for the fall and spring terms if the official withdrawal occurs prior to the first day of classes. Students who officially withdraw from the University after the first day of class will receive tuition refunds according to the following sixty percent (60%) refund rate schedule:

Students who withdraw completely from the University prior to completing 60% of the days in a given semester are refunded a percentage of tuition and the mandatory fees paid. Students who withdraw after the 60% period are not entitled to a refund of any portion of tuition and fees. The refund will equal to that portion of the period of enrollment for which the students have been charged that remains on the last day of attendance by the student up to the 60% point (in time) of the days completed, in a given semester. Students who withdraw after the 60% period are not entitled to a refund of any portion of tuition and fees.

The refund for the summer term is 75% during the first week, with no refund after that period. The student is eligible for a refund after all charges and aid have been posted to the student’s account. Refunds will be shown as credits posted to the student’s account, unless the student requests a check for the amount of the refund. Normally, checks are processed each week. There is no refund for students who withdraw because of dismissal or suspension. Withdrawal requires that a student give verbal or written notification to the Director of Counseling and complete the forms and conferences required.

*Note: The University will continue to apply the refund calculation percentages (at 60%) for each semester up to and including Spring 2020 and Summer 2020. Please contact the Financial Aid Office for additional questions in reference to withdrawal calculations.

Class Attendance Policy

Class attendance is required for all Shaw University students. Each student is allowed as many unexcused absences per semester as the class meets per week. For example, in a three-credit hour course, which meets three times per week, the student is allowed three unexcused absences per semester. Students are allowed two unexcused absences per semester for classes that meet twice per week. For classes that meet once per week, students are allowed only one unexcused absence.

Student Responsibility

Students are responsible for attending class on time and adhering to the University’s Class Attendance Policy. Students are expected to attend all classes and not be absent without adequate cause. It is the responsibility of students to make-up, in a timely fashion, scheduled class work missed because of a class absence(s). Absence from unannounced quizzes, tests and other assignments may be made up at the discretion of the faculty member. Students who exceed the maximum number of absences may receive a failing grade for the course. Students reported for excessive absences will be reported to the Academic Success Center and must adhere to intervention plans to improve their academic success.

Faculty Responsibility

Faculty are required to notify all students of the University’s class attendance policy and to enforce the policy. Each faculty member will explain the attendance requirements at the beginning of the semester and include these requirements in the course syllabus that is issued to students.


Faculty will report excessive absences of the students to the Dean and/or Department Head by completing the Attendance Alert for any students who has consecutively missed a full week of class (1 absence for a class that meets once per week; 2 absences for a class that meets twice per week; 3 absences for a class that meets three times per week and 5 absences for a class that meets daily). ASC staff contacts students who have missed a full week of class and completes plans to address barriers that have hindered the student’s academic success.

Faculty may also recommend unofficial withdrawals from the course with a grade of Z. The grade of “Z” is calculated in the grade point average in the same manner as the grade of “F” and may affect your financial aid.  At the beginning of the semester attendance begins. Once registered for a course, those who fail to report to class run the risk of being NR (Never Reported) for the course, which may affect their registration status and financial aid.  If you foresee your attendance in this course to be a problem, it is strongly suggested that you meet with the faculty member immediately.

Implementation Procedures

A listing of students representing the University on official business will generally be distributed to faculty by the Vice President for Student Affairs. This roster is an official excused absence for each student on the list. Students who obtain legitimate excuses for representing the University on official business will be afforded an opportunity to make up missed work without penalty.


Faculty will take class attendance each time that the class meets, maintain accurate attendance records on each student and remind students of the class attendance policy periodically.

Once students have received one less than the maximum number of unexcused absences, the faculty will inform the students of such and advise them of consequences of further absences.

If students continue to be absent from class, that is, accumulate a total of unexcused absences exceeding the number of class meetings per week, they may receive a grade of “F”.

Excused absences will be provided in the case of sickness, death in the immediate family, participation in required school activities, and emergency situations as determined by the Department Head, the Vice President for Student Affairs, or the University Nurse. In all of the above cases, proper documentation must be presented. Proper documentation includes a written statement from the appropriate health-care official(s), funeral director, agency representative, etc.

All requests for excused absences must be in the offices of the Vice President for Student Affairs, the University Nurse and/or the Department Head within 48 hours of the occasion necessitating the excuse.

Excuses required because of official University representation will be submitted for approval to the Vice President for Student Affairs by the staff person associated with the University activity.

Each Shaw University student is expected to strive for perfect (100%) class attendance. While perfect attendance alone does not guarantee academic success, non-class attendance ensures academic failure.