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2020-2021 Policy and Procedures
Policy and Procedure Search
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AA 06302020 - Posthumous Degree Policy
There are unfortunate events that result in the loss of one of our students during their enrollment at Shaw University. Shaw University Posthumous Degree policy provides to the families of deceased students a meaningful acknowledgement of the student’s accomplishments and legacy while, at the same time, upholding academic and institutional integrity in the awarding of degrees. The posthumous degrees may be awarded to a deceased student if the student was enrolled at Shaw University at the time of their death and meets the criteria listed below.
Justification
- To provide to the families of deceased students a meaningful acknowledgement of the student’s accomplishments and legacy while, at the same time, upholding academic and institutional integrity in the awarding of degrees.
- This policy will allow the recognition of a student’s academic achievement. The posthumous degree can be received by the family and be printed in the commencement program.
Initiation and Consideration of the Proposal
At the annual May faculty meeting, the recommended student must be approved by the University faculty.
Required Resources
- Personnel: Current Department Heads, Deans, VPAA and Registrar personnel
- Physical Facility: None
- Equipment and Supplies: None
- Computer/Software: University SIS (Jenzabar)
- Audio-Visual/Digital Technology: None
- Funding Source: University Budget - Registrar (Degree Cost)
- Other Resources: None
Unit Responsible for Content and Review
- Office of Academic Affairs
- Registrar’s Office
Review Period: 5 Years
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CTL 07012012 - Professional Development Credit Hours
CTL professional development activities (e.g. workshops, training sessions, seminars, reading groups) are usually held on Tuesdays and Thursdays from 11:00 AM-12:00 PM. Although this schedule is traditional for the CTL, professional development activities can be held on other days and times of the week based on various factors such as the availability of facilitators.
All faculty are required to complete at least 8 professional development credit hours (typically 4 credit hours in the fall plus 4 in the spring) each academic year. Professional development activities that are completed during the summer months can be counted toward the required credit hours for the upcoming Fall Semester. When faculty participate in professional development activities off-campus or outside of those conducted through CTL, they must be approved by their respective Deans or Department Heads. The Dean or Department Head must forward supporting documentation to the CTL for each of those activities.
Faculty must ensure to register for the CTL professional development activities they desire to attend before the scheduled activity. Faculty who want to present (e.g., conduct a workshop, training), must submit a written request to present. Both registration and requesting to present forms are located on the main CTL webpage.
Review Period: 5 years
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CTL 07022012 - Skills Advancement Support
Trainings paid for by Title III funding are open to all employees for the purpose of professional development. Title III funds are limited, preference is given to individuals who have not yet traveled, and whose justifications are best aligned with criteria outlined by Title III, the needs of the University, their programs or departments, and their professional development goals.
Applications must be submitted electronically before the deadlines:
- Faculty/Staff planning to attend/participate in training between October 15 and March 14, please submit your request by September 8
- Faculty/Staff planning to attend/participate in training between March 15 and October 14, please submit your request by February 1
The Center for Teaching and Learning Advisory Committee reviews applications twice a year.
The CTL SAS Approval Application, along with other required documents, can be located on the CTL SAS website. Download the application to any electronic device (e.g., desktop, laptop) to complete the fillable PDF form. Required information includes:
- Employee information
- SAS Information (i.e., information about the event)
- SAS Purpose (i.e., justification for attending the event)
- Signatures (employee and
your direct supervisor’s) and the date
- Attach any supporting documentation (e.g., copy of conference agenda, invitation, acceptance letter, abstract, website description of event, etc.)
SAS Application Form
Completed, signed applications along with all supporting documents are submitted to SU-CTL@shawu.edu for the Center for Teaching and Learning Advisory Committee to review to determine the acceptance of all application and supporting documents.
Applicants that are accepted to receive SAS will receive an email of acceptance with a specific deadline for submitting Before Attending the SAS Event.
Once applications are approved, the following must be completed before the provided deadline.
- A complete Travel Profile Form
- Shaw University Title III/Professional Development Skills Advancement Support (SAS) Estimated Expenses form
- Conference Agenda/Schedule
- Requesting Flight Itinerary, i.e. Expedia
- Registration confirmation (choose payment method pay by check or P.O.)
- Hotel reservation with Confirmation Number (CTL recommends approved applicants reserve their own room. Payment will be processed to change billing to the University)
- Any other information
Required forms must be submitted electronically to SU-CTL@shawu.edu before the specified deadline..
Travel Profile Form
SAS Estimated Expenses
Upon your return, the following documents must be completed:
- Shaw University Title III/Professional Development Skills Advancement Support (SAS) Actual Expenses (Final) form
- Shaw University Title III/Professional Development Skills Advancement Support (SAS) Report
- Receipts (gas, reimbursement request). All reimbursements require original itemized receipts.
Required forms must be submitted electronically to SU-CTL@shawu.edu before the specified deadline..
SAS Actual Expenses
SAS Report
Faculty and staff approved to participate through Skills Advancement Support must disseminate the information learned from their SAS activity to a group of peers at an event approved by the Center for Teaching and Learning.
Review Period: 5 years
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