Summary
This policy seeks to address “unofficial withdrawals”. Unofficial withdrawals occur when a student, over a period of consecutive days or weeks, discontinues attending all classes during an academic term. Shaw University proposes to establish a policy and procedure to administratively withdraw those students. The Administrative Withdrawal policy is enacted to manage student withdrawals from the University due to non-atttendnace after the published Non Reported (NR) deadline and before the last day to withdraw from the University.
Related Policies:
- Class Attendance Policy
- University Withdrawal Policy
Definitions
Class Attendance: Class attendance is required for all Shaw University students. Each student is allowed as many unexcused absences per semester as the class meets per week. For example, in a three-credit hour course, which meets three times per week, the student is allowed three unexcused absences per semester. Students are allowed two unexcused absences per semester for classes that meet twice per week. For classes that meet once per week, students are allowed only one unexcused absence.
Withdrawal: A withdrawal from the University is defined as leaving the University by dropping all classes after having paid registration fees. Students must initiate the process by obtaining, completing, and submitting a University Withdrawal form from and back to the Office of the Registrar.
Scope
Shaw University’s Administrative Withdrawal Policy addresses “unofficial withdrawals”. Unofficial withdrawals occur when a student, over a period of consecutive days or weeks, discontinues attending all classes during an academic term.
Policy Statement
Students who cease attending all their courses for the term in which they are registered, will be administratively withdrawn from the university by the Office of Academic Affairs as outlined below:
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For students registered for the traditional 16 week fall and spring semesters – two (2) weeks consecutively of unexcused absences will result in administrative withdrawal.
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For students registered for the 6 week or 8 week accelerated terms – two (2) consecutive unexcused absences will result in administrative withdrawal.
This policy will be included in the undergraduate and graduate catalogs, posted in the university’s Learning Management System (Moodle) and added to the syllabi for all courses.
Procedure
Initial Notification
The Registrar’s Office will inform the student within 24 hrs of notification from the Office of Academic Affairs. The Registrar will cancel the student’s enrollment, remove a student from all of their courses, and assign grades of W* for all of their classes.
Any student who is administratively withdrawn is no longer an active student at Shaw University and must vacate the residence halls within 2 days of notification of the Administrative Withdrawal. Any student who later wishes to return to Shaw University, must follow the Readmission process as outlined on the Admissions website.
Appeal Process
Students who believe they have been erroneously withdrawn from the university, have 48 hours to appeal the withdrawal by contacting the Office of Academic Affairs.
Financial Aid Notification
If no appeal has been submitted by the student within 48 hrs of the Administrative Withdrawal notification, the Office of Registrar will notify Financial Aid of the Administrative Withdrawal. Being administratively withdrawn may have unintended consequences on a student’s financial aid eligibility. All accrued financial obligations will be the responsibility of the student.
Assessment & Review
Responsible Office: Office of Academic Affairs
Approval Date: December 17, 2019
Effective: Fall 2019
Review Period: 10 Years
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