Jun 21, 2024  
2021-2022 Undergraduate Catalog 
2021-2022 Undergraduate Catalog [ARCHIVED CATALOG]

Financial and Student Account Information

University Fees

The University Board of Trustees establishes tuition and fees annually. Considerable effort is made to keep increases at a minimum. Students enrolled in laboratory and/or applied courses may be assessed an additional fee to cover the cost of materials, individual instruction and/or equipment that is required for the course. Fees for dropping/adding/withdrawing of courses, late registration, delayed/delinquent exams or duplicate I.D. cards must be paid at the time of the transaction. These fees must be paid in advance and will not be added to the student’s account. View Tuition and Fees page.

Insurance Fees

Shaw University cares about the health and welfare of its students. Therefore, a requirement of attending the University is that you must carry health insurance. If you cannot prove comparable coverage you will be required to purchase the plan provided by the University.  Please complete the waiver if you have comparable coverage. If you do not complete the waiver by the deadline you will be charged for the health insurance. The waiver does not need to be completed each semester. You will only be required to complete a waiver once a year.  The deadline is typically within three weeks of the semester’s start date.

Room and Board Fees

Room fees are full a semester, therefore the student is responsible for the full semester charge.  Room application fees are nonrefundable.  A student and/or guardian may be entitled to a refund if the student withdraws prior to the mid-point of the semester. Students who withdraw completely from the University prior to completing 60% of the semester are refunded a percentage of tuition and mandatory fees paid. The percentage of the refund is based on the number of days in the term completed by the student. Students who withdraw after the 60% period are not entitled to a refund of any portion of tuition and fees.


Board or Meal Plans are non-refundable. 

Payment of Fees

In order to complete registration, students must be prepared to satisfy all tuition and fees through either direct payment or financial aid. Cash, certified or cashier’s check, money order or credit card (MasterCard, Discover, American Express, or Visa) is required for direct payment.

Certified/cashier’s checks or money orders should be made payable to Shaw University. All payments sent by mail should include the student’s name and social security number.

All students are advised that the first payments received by the University will be applied to their accounts.


Payments for books and supplies should be made separately from tuition and fees.To ensure all students have books before the start of classes, the University is providing eBooks.  eBooks are connected to enrolled classes and will be provided at a cost of $35 per credit hour. Once a student registers for class an eBook directly connected to that specific class will be provide to each student.  Students will have the option of reviewing the books online. A book rental program will also be available as an option for students who prefer to rent their books. The cost for eBooks will automatically be charged to a student’s account.


A student is eligible for a refund after all charges have been posted to the student’s account. Refunds are shown as credits on the student’s account. The University computes its charges on a semester basis. Consequently, when the University receives monies from grants, loan, or scholarships, such funds will be applied in full against the semester in which it is received. If a credit is created during this process, a refund in the credit amount will be disbursed to the student. 

Refunds are processed after the last day of the drop/add period. The processing takes fourteen days. Students have the option of receiving their refund disbursement through Direct Deposit or echecks. 

The cost for ebooks will be deduced from excess financial aid before refunds are calculated.

Financial Aid Refunds

In the determination of a student’s financial package, the University takes into consideration any funds that are available to cover the cost of the student’s education, including funds made available for student assistance by a third party in the form of tuition assistance, scholarships, or payment on the student’s behalf.

The student is obligated to report to the University all sources of funding available to him or her, at the time of registration. The student must report any scholarships, grants, work pay, stipends, or changes in financial condition that is not specifically listed on the award notification, for possible revision of the aid award. If a student receives funds from an external source and the University, and the combined funds exceed the total cost of education at the University, the University’s allocation to the student will be reduced accordingly.

Students who have over payments (credit balances) as a result of federal financial aid do not need to request a refund. These refunds will be processed automatically.

*The University does not make refunds that result from a University Grant-in-Aid (UGA), a University Grant-in-Athletic-Aid (UGAA), and/or a University scholarship award. There is also no refund of fees for students who withdraw from the University as a result of suspension or dismissal.


Student statements are available via bearnet, these statements are based on real time and available for student access 24 hours. The University encourages students to continuously review their accounts as posted aid and other transactions may occur.

Students are responsible for advising the University of a Change of address. This may be done at the Registrar’s Office or by clicking on the student profile tab of the web registration module. Questions pertaining to billing should be directed to Student Accounts, Tyler Hall, (919) 546-8228 or (919) 743-5707.


Indebtedness to the University

Though Shaw is one of the more affordable private institutions in the country, we must ensure our students are financially cleared each semester.  Students will not be permitted to register for classes until financial arrangements via monthly installment plans or further financial aid have been made to address their balances.  We encourage our Veterans to have the necessary funds available to them, to cover all of their expenses until their educational assistance checks are made available to Shaw University from the government.

Delinquent Accounts

The University will not issue a degree, transcript, or grade report to any student who has a delinquent account. A student with a delinquent account will not be readmitted to the University until all unpaid balances are paid.

Past due accounts are referred to a collection agency and may negatively impact the student’s credit record. Each past due account may also be charged an additional amount, which shall approximate the administrative cost incurred in collecting the past due amount, in addition to any attorney fees and reasonable collection costs incurred for collection of the past-due amount.